AI ROI Estimator

What Will AI Actually
Return for Your Business?

Enter your costs and efficiency gains — get an instant estimate of your monthly AI savings, break-even point, and projected 36-month return. No email required.

Inputs

3 min

To complete

Free

Instant estimate

📌 Estimates are illustrative — based on inputs you provide. Actual results vary by organisation, use case, and implementation quality.

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Section 1: Your AI Investment

What you are putting in — one-time and ongoing costs

One-Time Implementation Cost

Total one-time costs to get your AI initiative running — including software setup, integration, and initial training. Leave blank or enter 0 if this is a simple SaaS tool.

$ one-time

Include: vendor implementation fees, internal staff time, integration work, initial training sessions.

Ongoing Monthly AI Costs

Total recurring monthly spend on AI tools — subscriptions, licences, API costs, and any dedicated support retainer.

$ / month

Include: all tool subscriptions (Copilot, ChatGPT Team, etc.), API usage fees, and ongoing vendor support.

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Section 2: Efficiency & Time Savings

The value of time recaptured by your team through AI

Hours Saved Per Employee Per Week

On average, how many hours per week does each AI-using employee save — across drafting, research, summarisation, data tasks, and repetitive work?

hours / employee / week

Be conservative. Most organisations see 2–5 hours per week for active AI users. Use 1–2 if you are early-stage.

Number of Employees Using AI

How many employees actively use AI tools as part of their regular work — not just occasionally experimenting?

employees

Use the number of consistent, regular AI users — not the total team size or occasional experimenters.

Average Loaded Hourly Cost

What is the fully loaded hourly cost of an average employee in your AI user group? Loaded cost includes salary, benefits, employer taxes, and overhead — typically 1.3–1.5× base salary.

$ / hour

If unsure: divide annual loaded salary by 1,800 working hours. E.g. $90,000 loaded = $50/hr.

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Section 3: Additional Value (Optional)

Revenue impact, error reduction, or capacity gains beyond time savings

Estimated Monthly Revenue or Cost Impact

Beyond time savings, does your AI initiative create direct revenue uplift or cost reduction — such as faster sales cycles, fewer errors, reduced rework, or improved customer retention? Estimate the monthly dollar value here.

$ / month (optional)

Leave at 0 if uncertain — the time savings calculation alone will show your base-case ROI without this estimate.

What Your ROI Estimate Tells You

Use this estimate as a starting point — not a business case. A validated ROI model requires knowing which use cases to pursue first.

Base-case financial return

Monthly savings, payback period, and 12/24/36-month projected ROI from your specific cost and efficiency inputs.

A go / no-go signal

A clear traffic light rating — Strong, Marginal, or Reassess — based on your estimated 12-month return versus investment.

What drives a stronger ROI

Practical guidance on which input lever — adoption rate, use case selection, or cost structure — most improves your result.

Want a validated ROI model built around your specific use cases — not generalised estimates? That is exactly what the AI strategy engagement delivers.

Check AI Readiness First Score a Use Case Book Free Consultation