AI ROI Estimator
What Will AI Actually
What Will AI Actually
Return for Your Business?
Enter your costs and efficiency gains — get an instant estimate of your monthly AI savings, break-even point, and projected 36-month return. No email required.
📌 Estimates are illustrative — based on inputs you provide. Actual results vary by organisation, use case, and implementation quality.
Section 1: Your AI Investment
What you are putting in — one-time and ongoing costs
1
One-Time Implementation Cost
Total one-time costs to get your AI initiative running — including software setup, integration, and initial training. Leave blank or enter 0 if this is a simple SaaS tool.
$
one-time
Include: vendor implementation fees, internal staff time, integration work, initial training sessions.
2
Ongoing Monthly AI Costs
Total recurring monthly spend on AI tools — subscriptions, licences, API costs, and any dedicated support retainer.
$
/ month
Include: all tool subscriptions (Copilot, ChatGPT Team, etc.), API usage fees, and ongoing vendor support.
Section 2: Efficiency & Time Savings
The value of time recaptured by your team through AI
3
Hours Saved Per Employee Per Week
On average, how many hours per week does each AI-using employee save — across drafting, research, summarisation, data tasks, and repetitive work?
hours / employee / week
Be conservative. Most organisations see 2–5 hours per week for active AI users. Use 1–2 if you are early-stage.
4
Number of Employees Using AI
How many employees actively use AI tools as part of their regular work — not just occasionally experimenting?
employees
Use the number of consistent, regular AI users — not the total team size or occasional experimenters.
5
Average Loaded Hourly Cost
What is the fully loaded hourly cost of an average employee in your AI user group? Loaded cost includes salary, benefits, employer taxes, and overhead — typically 1.3–1.5× base salary.
$
/ hour
If unsure: divide annual loaded salary by 1,800 working hours. E.g. $90,000 loaded = $50/hr.
Section 3: Additional Value (Optional)
Revenue impact, error reduction, or capacity gains beyond time savings
6
Estimated Monthly Revenue or Cost Impact
Beyond time savings, does your AI initiative create direct revenue uplift or cost reduction — such as faster sales cycles, fewer errors, reduced rework, or improved customer retention? Estimate the monthly dollar value here.
$
/ month (optional)
Leave at 0 if uncertain — the time savings calculation alone will show your base-case ROI without this estimate.
What Your ROI Estimate Tells You
Use this estimate as a starting point — not a business case. A validated ROI model requires knowing which use cases to pursue first.
1
Base-case financial return
Monthly savings, payback period, and 12/24/36-month projected ROI from your specific cost and efficiency inputs.
2
A go / no-go signal
A clear traffic light rating — Strong, Marginal, or Reassess — based on your estimated 12-month return versus investment.
3
What drives a stronger ROI
Practical guidance on which input lever — adoption rate, use case selection, or cost structure — most improves your result.
Want a validated ROI model built around your specific use cases — not generalised estimates? That is exactly what the AI strategy engagement delivers.
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